Thursday, September 29, 2016

DRM Batch Client Refresh Current and Previous Day Versions

The Oracle DRM Batch Client is one of the best command-line utility tools that makes this Master Data Management application undoubtedly one of the best. It is nothing complex but provides a Windows batch scripting interface to do all the DRM activities. There's almost nothing I cannot do using the Data Relationship Management Batch Client.

One of the most common practices in a DRM application is to find out the latest changes that have been done over the day - this includes any new additions, movements, changes etc. For this, I need to do a Compare Export between a historical snapshot of the DRM Version before the change and the snapshot after the change.

The following design using DRM Batch Client will provide the most efficient way to automate this process with minimal long-term maintenance effort. Let's say the name of the version where all users will make the changes is known as the "Gold Version". There will be 2 more versions - "Current Day Version" and "Previous Day Version".

Now using DRM Batch Client, just before running the Compare export, I will do the below steps daily:

1. Delete the "Previous Day Version"
2. Export the "Current Day Version" to a file, say X
3. Delete the "Current Day Version"
4. Export the "Gold Version" to a file, say Y
5. Restore the "Previous Day Version" from X
6. Restore the "Current Day Version" from Y

Since this sequence of steps run daily at the end of the day, after the steps, I have a snapshot of yesterday's data in the version "Previous Day Version", and today's changes in "Current Day Version". This whole activity can be accomplished using the DRM Batch Client. The sample batch client script is given below for reference. I prefer to stuff parameters wherever possible, gives me lot of peace of mind knowing I have lesser places to focus on, so wherever you see the % symbol it means that's a parameter the value of which needs to be set.

set DRM_URL = net.tcp://DRM-DEV:5210/Oracle/Drm/ProcessManager
set DRM_BATCH_CLIENT = C:\Oracle\Middleware\EPMSystem11R1\products\DataRelationshipManagement\client\batch-client\drm-batch-client.exe
set DRM_LOG_HOME = C:\PROD\DRM\Batch_Log_Files

%DRM_BATCH_CLIENT% /op=DeleteVersion /url=%DRM_URL% /vabbrev="%TARGET_VERSION_FOR_PREVIOUS_DAY_VERSION%" /log="%DRM_LOG_HOME%\Current_and_Previous_Versions"\Refresh_Current_and_Previous_Day_Versions_Log.txt

%DRM_BATCH_CLIENT% /op=BackupVersionToFile /url=%DRM_URL% /conn="BackupVersionToFile" /objectaccess=System /vabbrev="%SOURCE_VERSION_FOR_PREVIOUS_DAY_VERSION%" /filename="%DRM_LOG_HOME%\Current_and_Previous_Versions"\Current_Day_Version_Backup.txt /delim="|" /log="%DRM_LOG_HOME%\Current_and_Previous_Versions"\Refresh_Current_and_Previous_Day_Versions_Log.txt

%DRM_BATCH_CLIENT% /op=DeleteVersion /url=%DRM_URL% /vabbrev="%TARGET_VERSION_FOR_CURRENT_DAY_VERSION%" /log="%DRM_LOG_HOME%\Current_and_Previous_Versions"\Refresh_Current_and_Previous_Day_Versions_Log.txt

%DRM_BATCH_CLIENT% /op=BackupVersionToFile /url=%DRM_URL% /conn="BackupVersionToFile" /objectaccess=System /vabbrev="%SOURCE_VERSION_FOR_CURRENT_DAY_VERSION%" /filename="%DRM_LOG_HOME%\Current_and_Previous_Versions"\Gold_Backup.txt /delim="|" /log="%DRM_LOG_HOME%\Current_and_Previous_Versions"\Refresh_Current_and_Previous_Day_Versions_Log.txt

%DRM_BATCH_CLIENT% /op=RestoreVersionFromFile /url=%DRM_URL% /conn="BackupVersionToFile" /objectaccess=System /sver="%SOURCE_VERSION_FOR_PREVIOUS_DAY_VERSION%" /tver="%TARGET_VERSION_FOR_PREVIOUS_DAY_VERSION%" /save=Y /filename="%DRM_LOG_HOME%\Current_and_Previous_Versions"\Current_Day_Version_Backup.txt /delim="|" /log="%DRM_LOG_HOME%\Current_and_Previous_Versions"\Refresh_Current_and_Previous_Day_Versions_Log.txt

%DRM_BATCH_CLIENT% /op=RestoreVersionFromFile /url=%DRM_URL% /conn="BackupVersionToFile" /objectaccess=System /sver="%SOURCE_VERSION_FOR_CURRENT_DAY_VERSION%" /tver="%TARGET_VERSION_FOR_CURRENT_DAY_VERSION%" /save=Y /filename="%DRM_LOG_HOME%\Current_and_Previous_Versions"\Gold_Backup.txt /delim="|" /log="%DRM_LOG_HOME%\Current_and_Previous_Versions"\Refresh_Current_and_Previous_Day_Versions_Log.txt

It's interesting to note the versions take some time to save, so this entire process can take atleast upto 5-10 minutes to complete successfully.

Monday, September 26, 2016

Load Segment Values and Hierarchies - DRM EBS Integration

The Oracle Data Relationship Management is one of the best in-class master data management tool by Oracle. It is often used along with Oracle E-Business Suite to maintain it's master data due to the benefits and flexibility it offers.

To start with the integration, there is a list of values that needs to be configured in Oracle EBS, these will help DRM and EBS interact with each other as required:

  • GL: DRM Username
  • GL: DRM Property for Value Set Name
  • GL: DRM Property to Allow Version Export
  • GL: DRM Property to Allow Hierarchy Export
  • GL: DRM API Adapter URL
  • GL: DRM Template for Hierarchy Export
  • GL: DRM Template for Version Export
Out of these, the API Adapter URL and the WSDL URL are the first pre-requisites to be checked that they are working fine. If these are not returning any data then it is time to bring them up first. The Value Set name refers to the names of the different segments that is present in my system. Since I have multiple segment hierarchies to integrate, I have multiple Value Set Names configured in EBS.

The program 'Load Segment Values and Hierarchies' when triggered with a specific Value Set name, calls the DRM Exports EBSValueSetExport and EBSHierarchyExport using the Data Relationship Management Web Service (which is why this needs to be up and running as the first sanity check) - the username used to login being the value used in the parameter "DRM Username". On successful completion of the program, the data is loaded into the staging interface tables GL.GL_DRM_SEGVALUES_INTERFACE and GL.GL_DRM_HIERARCHY_INTERFACE and subsequently into the EBS tables. Here's a sample white paper of how the process works.

For smooth integration, I would like to summarize the pre-requisites in EBS for the process to work:

1. Apply the DRM integration patches 10632813 and 11659733
2. Setup the values for all the GL profile parameters specified above in the list
3. Store password for DRM user in FND_VAULT using below syntax:
sqlplus apps/apps_pwd @$FND_TOP/sql/afvltput.sql ModuleName DRMUserName DRMUserPassword

Also here are the pre-requisites in DRM for the process to work:

1. Verify the WSDL and API Adapter URLs
2. Verify the version to be exported has "Allow Export" property set to "True"
3. Verify the version to be exported has the "Value Set Name" populated correctly
4. Verify the DRM property name used for "Value Set Name" is the same as the value configured in EBS for the parameter "GL DRM Property for Value Set Name"
5. Make sure the 3 users exist as per this document
6. Set up the external DB connection with the correct credentials having read-write access to the tables GL.GL_DRM_SEGVALUES_INTERFACE and GL.GL_DRM_HIERARCHY_INTERFACE
7. Check if the DRM Exports EBSValueSetExport and EBSHierarchyExport exist fine
8. Make sure the exports used in point 6 above are the same as tagged with the EBS parameters "GL DRM Template for Hierarchy Export" and "GL DRM Template for Version Export"

Now when I run the program "Load Segment Values and Hierarchies" for a specific value set name, it is important to note that I can only upsert (update insert) segment values and hierarchy data accessible using my General Ledger data access setting. Without the right access, I will not be able to provide the correct parameter to the program at all. The profile option which controls this access and makes sure the parameters appear correctly is called GL Data Access Set. Additionally, as a pre-requisite, the value sets must be already configured correctly in the table APPS.FND_FLEX_VALUE_SETS in the field FLEX_VALUE_SET_NAME.

Finally, once the program "Load Segment Values and Hierarchies" completes, here's the lines in the log file that indicates a successful run.

2016.10.07 16:35:55:-- Running DRM version export...
2016.10.07 16:36:03:-- DRM Version Export finished successfully.
2016.10.07 16:36:19:-- DRM Hierarchy Export finished successfully.
2016.10.07 16:36:19:-- Calling PL/SQL API to import values from interface tables to FND ...
2016.10.07 16:36:19:-- Logs from GL_DRM_IMPORT_PKG.gl_drm_import_process in FND_FILE section
2016.10.07 16:36:23:-- Import process completed successfully

Once the program completes, the data will flow to Oracle GL - the data flow is explained in details here. That's all to this awesome integration process. Do you do your integration differently anyhow? Is there a easier or more flexible approach?

DRM EBS Integration Find Orphans in EBS

The Oracle Data Relationship Management application is integrated with Oracle E-Business Suite via the Oracle integration kit. However, it is often observed during integration with different EBS environments that orphans are sometimes created in EBS. It gives rise to issues during reporting for the transactions for that specific orphan and so becomes necessary to track the orphans and keep them identified for troubleshooting purposes.

Related Post: DRM EBS Integration Load Segment Values and Hierarchies

The below query when executed in the APPS schema will help identify the orphans for the different segments. The query essentially checks the segment values that exist in EBS excluding the segment values that are tagged with a parent segment value belonging to a hierarchy - thus finding out the orphan segment values.


Here the value 1014867 represents one of the segment hierarchies, and multiple values can be used in the IN clause to check all the hierarchies; thus identifying all the orphans in EBS. Once the orphans are identified, they need to be re-configured in DRM and the DRM EBS integration need to be executed one more time to bring back the segment value within a hierarchy in EBS.

Sunday, September 25, 2016

Oracle DRM Version Level Specific Access Security for Users

Security in Oracle Data Relationship Management is of immense significance in situations where I do not want to give all the application users the full visibility of all the data present. DRM provides the feature to restrict visibility of the existing DRM data at user-level which is amazing and provides the admin a lot of flexibility to work with.

The feature that enables this called DRM Node Access Groups. Say I want to give access to User U1 access to the DRM Version V1, but not to Version V2 and V3. My first step is to create a new Node Access Group, say AG1. I will add U1 to AG1, save and close.

Then after opening version V1, as I navigate to Nodes -> Assign -> Node Access, I can see the name AG1 under the categories 'Limb Access' which I need to set to the level of access I want to give (example Read, Edit, Insert, etc). Similarly for 'Leaf Access'. Then after Saving the changes, it is time to test how it's working for the User U1.

Now if I login with the credentials for User U1, despite the presence of 3 different version, I can only see  the Version V1. This thus achieves my goal of implementing user level version level leaf/limb level security for users with tremendous amount of flexibility.

DRM Batch Client Credentials Configuration

The Oracle DRM Batch Client is one of the most interesting features of the amazing master data management tool which enables a set of features without requiring manual intervention. Automation of many DRM activities can be setup daily using the DRM Batch Client.

The file that will store the credentials is named as drm-batch-client-credentials.exe - within this file the credentials for that specific Windows account will be stored. Interesting to note, if I login with a different Windows account and try to run the DRM Batch Client, it will not run because the credentials though already stored is for the other Windows account. So I need to login using that Windows account for my DRM Batch Client to to work successfully, otherwise I need to configure the DRM Batch Client credentials for all the possible Windows accounts that are present so that all the accounts can use the DRM Batch Client fine.

While setting up the DRM Batch Client, I would be interactively prompted with a few options whether I want to erase the existing credentials, or update the existing credentials etc. On selecting the the correct option and entering the credentials as requested, I am done configuring the DRM Batch Client successfully. On all future DRM Batch Client tasks, these are the credentials that will be used. This username thus can be found in all the audit logs going forward for all the activities performed by the DRM Batch Client.

DRM Batch Client Scripting for Automation

The DRM Batch Client is one of the most useful tools that complements the flexibility and features of Oracle Data Relationship Management. It has numerous features and benefits:
  • Perform activities by running a single DRM batch file
  • Helps is combining multiple DRM tasks into one
  • Scheduling of DRM jobs
  • Set dependency on different DRM jobs
  • Error capturing and logging of DRM processes
  • Archiving of DRM logs and email notifications
The DRM batch file runs closely integrated with Windows batch scripting as well. So we can make it even more powerful by using parameter files that can provide a central point of configuration control instead of making changes in individual files, I will come to that later.

There are DRM activities like Delete Version, Export, Import, Create Version, Restore Version, Add Node, Delete Node, Run Action Script which can be part of a daily activity. Say the admin makes changes on the main version, and for each of the different downstream systems, we need to maintain a separate version according to the specific requirements. These activities can all be automated using the DRM Batch Client commands. Once the script is ready, it will be a bat file which can be run in Windows and hence can easily be scheduled using Windows scheduler like any other task.

This process is very robust also in the sense that the next DRM task cannot proceed in the integrated script once the previous has completed. The errors in DRM can also be logged to a file using a error control mapping file - these can be the different batch client error values returned 0 1 2 3 100 200 210 220 and 230. Thus any error message can be interactively logged in the log file instead of only the error code. Example I can make the log file contain "Error occurred during initialization of the Batch Client" using the custom mapping file instead of error code 200, that will make it more user-friendly.

Archiving of the Batch Client logs is always preferred to keep track of the changes being made to a sensitive application such as DRM. It can be done by integrating the Windows commands to rename to the Batch Client generated logs to append them with timestamp and date, then move each of the log files to an Archive directory. This complete process of creating integrated scripts for various DRM Batch Client activities and then preserving the logs provides a very efficient way of managing the application.

For more details on Oracle DRM Batch Client, here's the documentation.

Thursday, September 22, 2016

DRM EBS Integration Fnd Flex Loader Value Updates

Related Article: Load Segment Values and Hierarchies

The Oracle DRM to EBS integration is one of the most widely used programs to maintain and refresh master data easily. The EBS concurrent program pulls the data from DRM and refreshes the existing values and hierarchies with the new information. There's a specific list of attributes which demands constant special attention for every integration, they are as below:
Once the integration is completed, the values are expected to be showing up fine in EBS, more specifically in FND_FLEX_VALUES and FND_FLEX_VALUE_NORM_HIERARCHY. Any new values, hierarchy changes, description changes can be verified using these and few other FND tables under APPS or APPLSYS schemas.

Understanding how the data flows from DRM to EBS is useful and helps troubleshooting various scenarios quickly. Once the concurrent program Load Segment Values and Hierarchies completes fine, the values are updated and inserted in FND_FLEX_VALUES, i.e. loading is done in upsert mode. The table FND_FLEX_VALUE_NORM_HIERARCHY is truncated and loaded for that specific segment, rest data stays as-is.

The below diagram will explain schematically how the data flows, focussed mainly on the hierarchy tables in EBS. The interface tables which are truncated and loaded are GL_DRM_SEGVALUES_INTERFACE and GL_DRM_HIERARCHY_INTERFACE in the GL schema. The FND tables in APPS or APPLSYS schemas are refreshed after that.

For all the details regarding the integration, please refer the Oracle documentation.

Tuesday, September 20, 2016

DRM Data Validation Techniques for Better Quality and Control

The data in DRM is of extreme importance for any organization. Hence automatically the need comes to have a robust control over the data and making sure there's no invalid content in there. There are quite a few ways to achieve this based on what sort of validations and control I want to put in place.

Validations Required:

Let's assume I have a few types of validations as per my requirement to put in place for a specific hierarchy:
  1. Prefix of a node must be a specific sequence of letters
  2. Leaf node must be 6 characters in length
  3. Limb nodes must not have descriptions with hyphen
  4. Leaf nodes cannot have null description
Approach 1:

The DRM repository tables provide a range of options to find and format the relevant data easily. The main tables required for having all the required validation information above are below. By joining the below tables using SQL we can retrieve the required data.
We have lot of options after identifying the nodes which do not meet the 4 validation criterion above. We can use Windows Batch scripting to extract the required data using SQL and dump it in a txt file and send it via mail using Windows Mail. This activity can be scheduled to run always after a specific interval (say 30 mins) to make it near real-time data monitoring. Note how we are completely bypassing the inbuilt DRM Exports functionalities here. It's totally driven by the repository tables, SQL and Windows scripting.

Approach 2:

DRM Exports can be done to a database table after setting up a connection string to the database. The highly preferred method is to immediately create a batch script to call this export via DRM Batch Client, so that we can leverage the immense power of Windows scripting in our design. The required columns (mostly from the System Property Category) need to be added to this Export and then saved in a database table (say X).

Once in the Oracle database table, we can leverage the full flexibility of SQL to capture our required information. If I am using any Data Extraction tools in my instance like ODI, Informatica PowerCenter, etc it becomes all the more useful. I can use the tools to create sample reports, format data extracts, and even send out notification mails to relevant people with this information and request any corrective action. Such ETL jobs can be scheduled to run in tandem with the batch script that refreshes the table X. This way always the data will be latest in the DB table.

Approach 3:

If I do not want to touch the DRM repository tables, and also do not want to create any new database table, there's still another way to generate notifications if data meeting the criterion is found. Create a DRM export which will generate a delimited flat file with the required data that is meeting the 4 validation rules. Directly read this file via an ETL tool like ODI, and send it via mail.

This approach assumes that the DRM export will be able to handle all the validation rules, which it is usually capable of doing. And sending mail using ODI is pretty straightforward, but it is essential that I have access to the path where the DRM export file is being generated, and also ODI must read the correct file from that path.

What techniques do you use to validate your Master Data?

Monday, September 19, 2016

Oracle BI Apps ODI integration with DRM - Single Child Multiple Parents Issue

The Oracle Business Intelligence Applications is a very useful product for many organizations and often Oracle Hyperion DRM is the master data management tool used for managing master data via integration through Oracle EBS.

So the master data flows from DRM --> EBS --> BI. But there is an interesting issue that crops up sometimes. The scenario is in the same hierarchy the same segment value can belong to multiple parents in DRM and EBS (which is logically incorrect, but technically feasible), but when such a scenario is integrated with BI Apps using ODI, the entire tree (say X is the duplicate member, and the two occurrences of X roll up to a common node Y, where Y may or may not be the top node of the hierarchy) will get deleted, and users will not be able to see any segment values appearing under that tree (i.e. under Y) since all those does not exist at all in the Dimension Hierarchy table.

To handle this scenario as best as possible, I need to understand the flow how the hierarchy is maintained in BI Apps. The flow of the data is as below:


Here DW represents the BI data warehouse schema. The table W_GL_SEGMENT_HIER_PS is not of much use to me since all the required fields to capture the issue is not yet generated there. However, in W_GL_SEGMENT_DHS I am getting all the required fields to find the issue. The below query will help in capturing the error data (i.e. the value of X):


The table W_GL_SEGMENT_DHS is truncated and loaded every time during the loading process. And the deletion of the erroneous tree (i.e. Y) happens at the end. So I need to capture the error record after the loading and before deletion happens in W_GL_SEGMENT_DHS.

I have two options for this:

    1. Modify the ODI load plan to add a new step before the deletion happens - this step will save the duplicated error data in some table or send out an email notification with that information

    2. Create a database trigger which will execute before any deletion happens on W_GL_SEGMENT_DHS - this step will save the duplicated error data in some table

This will help troubleshoot the hierarchy issues faster and subsequently discuss with the DRM team for any necessary action.

Sunday, September 18, 2016

3 Essential Sanity Checks for DRM EBS Integration

The integration between Oracle's amazing master data management tool DRM and Oracle EBS is a pretty stable process given the configurations and pre-requisites have been taken care fine. But sometimes the concurrent program gives authentication error or invalid credentials error which can be an exhausting process to debug.

So we'll focus on the 3 most important places to make sure the setup is fine. This sanity check is to make sure the setup is as expected when using SSO with Mixed Mode Authentication Enabled. Let's say the name of the user is EBSIntegrationUser.

1. The user should be present in Weblogic Administration Server Console (port 7001 usually) in the below path:

        Home -> Summary of Security Realms -> myrealm -> Users and Groups -> EBSIntegrationUser

2. Let's say the name of the pool created in the Authentication side is called XYZ. The user should be present in Workspace (port 9000 usually) in the below path:

        Shared Services -> User Directories -> XYZ -> Users

Search by the value EbsIntegrationUser in the field 'User Filter', the user should be present.

3. Finally in DRM Web Client, the EbsIntegrationUser user should be present in the below path. The user must be set as CSS (External) in the DRM System.

        Administer -> Users

Once the user is present all the three places, the integration should be working perfectly fine without any hiccups.

EBS DRM Integration for Account Type and Summary Flag attributes

The DRM to EBS integration using the patches 10632813 and 11659733 are not one of the as flexible integration concurrent program as it may appear apparently. It is though true that the set up appears straightforward, configure the patches for the program 'Load Segment Values and Hierarchies', and then configure DRM for the corresponding segment value names. With the 'Allow Export' version property set to True, all the hierarchies within that version for that segment is expected to flow to EBS.

All the different properties like Segment Value Code, Description, Account Type, Allow Posting, Allow Budgeting, Summary Flag etc are going to flow to EBS from DRM. However, there is a special consideration in place for Account Type and Summary Flag.

The attributes Account Type and Summary Flag can only be set one-time for each Segment Value. Account Type cannot be null in DRM. Once it is setup, this value cannot be updated from DRM any more. If absolutely required to be changed, it needs to be manually updated in EBS and DRM and only after that the integration program will succeed. Else the program will fail with the error that it needs the Account Type and Summary Flag value needs to be updated for that node. This scenario is faced usually in fast-paced development projects and usually happens rarely.

Errors faced in such cases are as below:

The value for Summary Flag cannot be updated. Please reset it to its original value.
The value for Account Type cannot be updated. Please reset it to its original value.
In each of the above cases, the exact flex value for which the error has appeared will be mentioned in the logs.

Saturday, September 17, 2016

Oracle DRM WSDL URL not responding

The WSDL response pretty much goes often unnoticed in DRM until we try to use it in some way like the GL integration. The APIAdapter?wsdl and the oracle-epm-drm-webservices/DrmService?wsdl services usually load fine when the services are up. But I started getting the page cannot be displayed errors one day.

We need to follow a set of steps to make sure the services are up again, including taking a backup of and then deleting a lok file, as shared below::

1. Go to Services
Stop Oracle Hyperion EPM Server - Java Web Application (epmsystem1)

2. Go to:

3. Go to Services
Stop Oracle DRM Server Processes

4. Go to Services
Start Oracle Hyperion EPM Server - Java Web Application (epmsystem1)

5. Go to Services
Start Oracle DRM Server Processes

6. Start EPM System (under Foundation Services)

7. Start Admin Server for Weblogic Server (under Oracle Weblogic -> User Projects -> EPMSystem)

Once this is done, try visiting the WSDL URL again and it should be running fine.

DRM Web Client HTTP 503 Error

One of the DRM servers was idle for a long time and one day I decided to start using it. After ensuring the usual things of the application services running, the application itself started and the database responding fine, it was time to login to the DRM web client. But unfortunately I was shown the below error message, which did not appear to something often encountered:

     "HTTP 503 Error"

There cannot be a more dreadful error than the Web Client not responding when all the different parts of the application seem to be working fine. Also it was a not a firewall or Weblogic issue since those were tested to be working fine.

On further investigation it was found in the Internet Information Services (IIS) for Windows Server the connection drm_pool was in Stopped state. On starting it back the Web Client started responding fine.

DRM Web Client Internal Server Error

The DRM Web Client is usually very responsive and seldom it gives a server down error. But the below error was observed recently which was quite baffling. The application was running fine, the Weblogic and Shared Services were up, the SSO configuration was in place perfectly.

The error message when trying to access the DRM Web Client page is as below:

    "The page cannot be displayed because an internal server error has occurred."

On further analysis it has been found that there is a setting in the Shared Services Console that enables the DRM application to authenticate with SSO only if that is enabled. If and only if this is enabled then CSS integration via SSO will be able to authenticate an LDAP user. The parameter is named as 'Enable SSO Compatibility' in Shared Services Console which after being enabled the authentication starts working fine.

Friday, September 16, 2016

DRM Batch Client Error ORA-03113: end-of-file on communication channel

We are all aware how useful the DRM batch client can be to automate manual DRM processes and jobs and how much time it saves! But it is not so nice to troubleshoot the errors that start happening as mostly when it happens (which is rarely though) it takes lot of time to resolve.

For example, let us take the below error message which greeted me one fine day:

     "Error: ORA-03113: end-of-file on communication channel"

We checked the database and everything looked fine - up and running. We checked with the Windows teams and Firewall teams, all ports appeared open and all connectivity is fine. Then on checking with the Database team it was discovered there was a scheduled database maintenance bounce that day at that specific time.

Since then all the subsequent jobs has also started giving invalid username password error. The authentication process in use was CSS with LDAP SSO. The issue finally got resolved after restarting the DRM services.

DRM Hierarchy Error - String was not recognized as a valid Boolean

One of the errors that has been faced while using DRM is that the hierarchy gives an error while opening when some more columns are added in the default hierarchy view. These additional columns are the Description of the nodes (available in the System Property Category) and some other calculated custom properties.

The error message is "String was not recognized as a valid Boolean".

The error was so new that it took a lot of time to figure out the exact root cause of the issue. Finally it was identified that it is due to some characters used in the properties which is sometimes not compatible with the browser compatibility settings.

So after logging into DRM, open the hierarchy giving the issue, then set the default view to Options --> View By --> Default, the hierarchies will start opening fine.

Thursday, September 15, 2016

DRM Error - File Does not Exist

One of the most interesting issues faced till today is the below message while during any Export Import or Query activities in the DRM Web Client:

            "File Does not Exist"

So how does it exactly appear. Say I am logged into the DRM Web Client. I need to run a DRM Export which will generate a txt file or write to a database table. When I run the Export it gives this error, but it runs fine in other DRM environments. Note that I do not have any existing file in the destination export directory which might cause this issue. Same thing happens for a DRM Import, when I try to import a version export for example, it gives this error. When I got this import error, it clearly indicates something wrong at the server directory level. Even when creating new Queries this error message appears.

On further investigation, it was found that every activity in the DRM Web Client creates *.tmp files in the directory C:\Windows\Temp. This has a very specific naming convention and over a very long period of time, the application struggles to create tmp files when the directory C:\Windows\Temp is almost filled up. On moving all the *.tmp files from C:\Windows\Temp to a folder in the Desktop, this issue got resolved.

DRM Enterprise Manager services not responding

The Weblogic services essential for the Oracle DRM integration to work with Oracle GL is pretty stable and does not require any intervention for months once setup successfully.

However, in case we start getting the error message that the EM page cannot be displayed, then we need to make sure the below services are up.

Follow the below steps:
  1. Go to Oracle Weblogic --> User Projects --> EPMSystem
  2. Click on 'Start Admin Server for Weblogic'

Wednesday, September 14, 2016

DRM EBS Integration - Unable to fetch list of Versions

Oracle DRM and Oracle GL are integrated very closely in environments where both are present. Sometimes it happens that the concurrent program which is supposed to pull data from DRM errors out with the message "Unable to fetch list of versions".

There can be a few possibilities for this. Firstly, the versions should exist in DRM and the Allow Export flag should be set to 'True'. Then, if your Weblogic server is responding fine, you need to check if the APIAdapter URL is using the right port number. Also need to make sure the port is open and accessible. Often it happens due to an intermittent connectivity issue, sometimes the firewall check also need to be performed. If this is confirmed fine, then restart the IIS services to make sure we do not have any stale sessions.

The integration should work fine if the above checks and tests pass. In some rare cases, the error might still be present and it can often become a headache. Check if the policy manager wsm-pm exists under Deployments in the Administration Console, it should be created as part of the extending domain during the configuration. If it is present, need to make sure it is in active status and showing status as 'OK'.

Now, in Enterprise Manager, we need to verify if the wss_username_token_service_policy is correctly attached to the EPMPolicySet (found under Web Services - Policy Sets, refer screenshot below). If you get the below error after clicking Policy Sets, go back to extending the domain to create wsm-pm. Then try again.

Cannot locate policy manager query/update service. Policy manager service look up did not find a valid service, due to: Unable to connect to WS Policy Manager. <- oracle.wsm.policymanager.PolicyManagerException: WSM-02118 : The query service cannot be created. <- javax.naming.NameNotFoundException: While trying to lookup 'QueryService#oracle.wsm.policymanager.ejb.IStringQueryServiceRemote' didn't find subcontext 'QueryService#oracle'. Resolved ''; remaining name 'QueryService#oracle/wsm/policymanager/ejb/IStringQueryServiceRemote'

If there is still an issue in retrieving an already configured policy, in the Administration Console, navigate to JDBC Data sources as shown below, and select mds-owsm. In the Connection Pool tab, make sure it is having the correct Database URL. In the Enterprise Manager, in Services - Data Sources - Configuration - Connection Pool, need to make sure it is showing the correct TNS URL.

If required, make changes and then restart the Manager Server. We may also need to delete the EPMPolicySet and re-create the same just to make sure the attaching of the wss_username_token_service_policy is done correctly.

If the issue is still not resolved or you see some other message, let me know.

DRM Application not starting up - Duplicate Versions

It has happened, though very rarely, that the DRM application refuses to start up. On further investigation it has revealed that the number of versions in the repository has been duplicated which had been preventing the application from starting up normally.

The below query will provide the information of the version which is causing the issue:


To remove complete reference of a version in the repository, run the below scripts to remove all references to that version. Replace <<Version>> with your version name.

Delete from RM_NODE_MERGE where i_version_id in (<<Version>>);
Delete from RM_MERGE_LOG where i_version_id in (<<Version>>);
Delete from RM_NODE_PROP_GLOBAL where i_version_id in (<<Version>>);
Delete from RM_NODE_PROP_LOCAL where i_version_id in (<<Version>>);
Delete from RM_ACCESS_GROUP_PROP_GLOBAL where i_version_id in (<<Version>>);
Delete from RM_ACCESS_GROUP_PROP_LOCAL where i_version_id in (<<Version>>);
Delete from RM_ACCESS_GROUP_CTRL_HIER where i_version_id in (<<Version>>);
Delete from RM_RELATIONSHIP where i_version_id in (<<Version>>);
Delete from RM_VALIDATION_PROP_NODE where i_version_id in (<<Version>>);
Delete from RM_VALIDATION_PROP_HIERARCHY where i_version_id in (<<Version>>);
Delete from RM_VALIDATION_PROP_VERSION where i_version_id in (<<Version>>);
Delete from RM_NODE where i_version_id in (<<Version>>);
Delete from RM_USER_PROP_HIERARCHY where i_version_id in (<<Version>>);
Delete from RM_USER_PROP_VERSION where i_version_id in (<<Version>>);
Delete from RM_HIERARCHY_PROP where i_version_id in (<<Version>>);
Delete from RM_PROPERTY_CTRL_HIER where i_version_id in (<<Version>>);
Delete from RM_VERSION_PROP where i_version_id in (<<Version>>);
Delete from RM_HIERARCHY where i_version_id in (<<Version>>);
Delete from RM_DOMAIN_VERSION where i_version_id in (<<Version>>);
Delete from RM_VERSION where i_version_id in (<<Version>>);
Delete from RM_TRANSACTION_HISTORY where i_version_id in (<<Version>>)  and c_action NOT IN ('Add Version','Copy Version','Save Version','Delete Version');

Once this clean up is done, the application should start up normally without any issues. If it still gives error, let me know.

DRM Internal Server Error

Oracle Data Relationship Management is a highly robust tool by Oracle with a 99.99% of uptime month over month and a largely satisfied user base. However, every few months we are expected to encounter some issues which can be defined as minor hiccups, nothing major. But it's good to have a knowledge base of quickly resolving such issues. Here's the details of one I dread the most and how to fix it.

After logging into DRM and selecting the Application, when I click Login, I get the below error message in Internet Explorer 8:
     "The page cannot be displayed because an internal server error has occurred."
Everything looked fine, all services are up, restarting the application from DRM Configuration Console did not help.

  1. Follow the below steps as mentioned:
  2. Go to DRM Configuration Console -> Click on Stop Services
  3. Go to Oracle EPM System -> epmsystem1 -> Foundation Services -> Click on Stop EPM System
  4. Go to Oracle EPM System -> epmsystem1 -> Foundation Services -> Click on Start EPM System
  5. Go to Configuration Console -> Click on Start Services
  6. Try to login to DRM as usual, it should work fine
If this did not resolve your issue, there's another possible scenario here.